Project management is a service we are proud of – the earlier our project engagement starts, the more benefits we bring to clients. It is our umbrella service that often encompasses some other services.
Our clients want to complete their projects on time, within budget, and required quality. We achieve these goals through professional client-side project management. Our project management focuses on minimising the risk of failure and maximising the value a given project brings to the client.
Concerning large-scale multidisciplinary real estate development, we offer our clients a turnkey engagement – Engineering, Procurement and Construction Management (EPCM). Such an engagement enables the synergy of our experts throughout the project life cycle. That is why it is the most beneficial for our clients.
Oktopaz supports its client from concept to the use permit. Our EPCM typically includes:
- Feasibility studies & due diligence
- Support in preparing a design brief
- Designer selection
- Design management & technical control
- Tender management & general contractor selection
- Negotiation & expert engineering review of the construction contract
- Construction management with construction supervision
- Health & safety coordination
- Management of technical inspection & acceptance
Support in preparing a design brief
The design brief is a prime document that guides the design process. A well-written design brief creates preconditions for efficient real estate development.
Oktopaz prefers the preparation of a clear and concise design brief that includes all the relevant information – to ensure a good overview of the project.
The checklist for preparing a design brief contains many parameters. In a nutshell, Oktopaz considers aspirations, goals and visions (client requirements), opportunities and constraints, the site and existing conditions, the type of building and structure, a detailed breakdown of spaces within the facility, technologies, materials and equipment.
Designer selection
This service includes prequalification, bid definition, bid analysis report, and negotiation support.
Oktopaz comes out with a long list of designers to prequalify. We suggest competent and quality companies with due care. Companies are evaluated based on their references, solvency, workload, and professional and technical capacities.
We prepare the tender documents with due care, whereas, if possible, the client assists with inputs such as a comprehensive design brief.
Oktopaz sends the request for proposals (RFP) to those companies that have successfully passed the prequalification.
Once we collect the bids from the interested companies, Oktopaz makes a detailed analysis, distilling all information and suggestions into a comprehensive bid analysis report. We submit a minimum of 2 to 3 received bids with this report.
Oktopaz assists with the draft contract definition. We give the client professional advice and support during the contractual negotiations and contract signing, always keeping his best interests in mind.
The scope of work of the selected designer is the preparation of design documents, obtaining the necessary permits and approvals, and providing the Environmental Impact Assessment (EIA) Study if the law requires it.
Tender for the general contractor selection
This service includes prequalification, bid definition, and the bid analysis report.
Oktopaz proposes a model with the general contractor in charge of all works. This model is simple enough for construction management and defects liability period as there is a single address for all the work and guarantees. However, the client may nominate subcontractors for the work requiring special attention, preferably in the earliest phase, to be part of the Request for Proposals (RFP). The general contractor then coordinates all the nominated subcontractors.
We come out with a long list of prospective contractors to prequalify. Oktopaz suggests competent and quality companies with due care. Companies are evaluated based on their references, solvency, workload, and professional and technical capacities.
Oktopaz prepares the tender documents with due care. The tender documents include the invitation letter, bid template, design documents, specifications, bill of quantities (BoQ), and the vendor list.
We send the Request for Proposals (RFP) to those companies that have successfully passed the prequalification.
Once we collect the bids from the interested companies, Oktopaz makes a detailed analysis, distilling all information and suggestions into a comprehensive bid analysis report. We submit a minimum of 2 to 3 received bids with this report.
Negotiation & expert review of the construction contract
Oktopaz assists the client by supporting the draft contract definition. We give the client professional advice and support during the contractual negotiations and contract signing.
The building contract review is essential as a well-constructed building contract guides everyone involved and ensures nothing goes wrong during the construction phase.
Our building contract review entails engineers whose background extends beyond technical matters and includes legal, financial, and risk management knowledge. Oktopaz’s engineers have reviewed many similar contracts throughout their careers.
In addition to engineers, Oktopaz includes lawyers in the contract review team. They are specialists in contract law with extensive experience and knowledge of construction contracts. With this approach, we look at contractual issues from all necessary angles.
Our building contract review protects the client from potential issues and ensures that risks are under control or shifted away from the client before signing the building contract.
Oktopaz delivers expert solutions in project management
Oktopaz regularly advises its clients about the project’s progress through periodic (usually monthly) reports. Constantly striving to improve services, we have achieved an innovative form and content of these reports that sets us apart from the competition. Our reports focus on critical data on the current status, tuned to the running legal and technical regulations. Component photo documentation includes drone images as needed. Thus, Oktopaz provides relevant information to the client in a concise and understandable form.
Experience from large international projects and working under contracts based on FIDIC enable our successful claim management.
We employ experts with the PMP certificate from the prestigious Project Management Institute (PMI). Oktopaz applies proven project management methodologies and appropriate software tools and techniques to ensure its clients receive superior services and added value in their project development.